InterVarsity Christian Fellowship
GAPS Team — structure draft v1

The team as orchestra

A first-draft visual metaphor — for Luke + Tonia to react to and shape

An orchestra has a conductor who reads the whole piece in real time + cues each section, named section leaders who own their instruments' part of the sound, line musicians who execute the score, a composer who set the work, patrons who own the venue, and stagehands who make the show ship without ever appearing on stage. The metaphor lands because the "composer and conductor" framing from the Tonia + Luke conversation this morning is already doing this work — this just makes the rest of the orchestra explicit around it.

The stage — performance roles
CONDUCTOR — INTEGRATOR
Tonia Doffing
Strings
GAPS Core qualification
Kyle VanEtten
+ AD-pipeline coaches (TBD)
Brass
ACE engagement sprint
Luke Erickson
+ Tim Craig, Josh Bilhorn (June '26)
Woodwinds
Premium thank-you craft
Christine "Chris" Magness
+ Laura Stokes, Vanna Wallis,
writers ramping toward 8 total
Stagehands: Ivy (AI-as-hydraulic-lift) — invisible during the performance, but the show doesn't ship without them. Score prep, setlist formatting, dashboard build, calendar mirroring, draft generation. Never makes the music; never replaces a musician.

Off-stage roles — set the conditions for the work

Composer
Luke Olson
Sets the score (the GAPS strategy + program design). Doesn't perform the live work; writes the piece the orchestra plays.
Patrons / Board
Pluto/Ryan, Jason Gaboury, Shannon Marion
Own the venue + shape the season. Ryan as Director of Alumni Dev/Ops, Jason as Director of Alumni Relations, Shannon as CDO. Their backing is what funds + protects the orchestra.
Team as orchestra · page 2
Roles in detail

Roles in detail — what each seat actually does

Conductor — Integrator Tonia

Reads the whole piece in real time. Cues sections (when ACE picks up, when Premium hands off, when GAPS Core qualifies a new AD). Holds the tempo across the year. Owns the calendar, the AD-pipeline flow, and the reporting cadence with Kyle. Measured against the orchestra's collective sound — not against any one section's solo.

Strings — Qualification stage Kyle

The foundational sound. Builds the underlying habits (transition interviews, closing asks) that qualify CSMs and ADs to move into ACE. The orchestra doesn't have a piece without the strings carrying the line. Incentives are the bow Kyle uses on the strings — they're what makes the section play in tune at scale.

Brass — ACE engagement sprint Luke E

The loud, powerful section that brings the matching dollars in. Annual June sprint is the brass-forward movement of the year. ACE is the central program in GAPS 2.0 — the piece other sections build toward. Brass sounds best when the strings have laid the foundation; ACE works best when GAPS Core has qualified its players.

Woodwinds — Premium thank-you craft Christine

The breath-and-precision section. Hand-written, prayed-over, donor-by-donor craft that compounds over years. Quieter than brass; the audience doesn't always notice it; the music doesn't work without it. Christine as design gatekeeper for all Premium-touching artifacts (the only carve-out from Tonia-as-final-stop).

Stagehands — AI as hydraulic lift Ivy + future agents

Score prep, setlist formatting, dashboard build, calendar mirroring, draft generation, recap analysis. Never makes the music; never replaces a musician. Strict firewall: never touches donor PII directly. The conductor stays load-bearing on every integrative judgment; the stagehands just clear the path.

Composer Luke

Writes the score. The strategic frame — what GAPS 2.0 is, how its programs relate, what FY2031 looks like, what the year-by-year math has to do. The orchestra plays from the score Luke writes; he doesn't play live. (Also: in this orchestra, Luke conducts on occasion — the lines blur between composer and visiting-conductor roles. Real life isn't a perfect metaphor.)

Why this metaphor and not another

It picks up the framing already in play. Tonia's "composer and conductor" line from this morning's Fathom recap is already orchestra language — the metaphor just makes the rest of the structure visible around her. No re-anchoring needed.

It honors the differentiated craft of each section. Strings, brass, woodwinds aren't interchangeable. Kyle, Luke E, and Christine each own a real instrument-shaped expertise that doesn't map onto the others. The metaphor preserves that distinction in a way "team of pillars" or "four-quadrant model" doesn't.

It handles the stagehands honestly. AI-as-lift lands cleanly as stagehands — visible in the program notes, invisible during the performance, indispensable to the show. The "never replaces a musician" boundary is built into the metaphor's grammar.

It positions Engagement as adjacent, not subordinate. Mike Z's chamber group is its own ensemble that shares the venue + patrons + occasionally a piece. Avoids the "Dev vs Engagement" tension by giving each its own performance identity while keeping them in the same hall.

What this metaphor doesn't perfectly handle

The "Luke as composer AND conductor sometimes" overlap. Real life doesn't have one person composing during the day and conducting in the evening. In moments where Luke directs the live work (offsite facilitation, real-time call routing), the metaphor stretches. Acknowledging this rather than pretending it resolves.

Where Jonny Gose's Critical-Journey + super-consumer thinking lives. Engagement-side thinking that may eventually shape OUR repertoire. Currently sits in the chamber-group's room; might warrant a "guest soloist" or "consulting composer" role if the integration deepens.

The patrons aren't passive. Shannon, Jason, Pluto/Ryan are evaluating the orchestra's performance + setting next-season parameters. The metaphor's "patrons" reading undersells how active they are; consider sharpening if this framing lands and you want to refine.